Embroidery Pricing Calculator
Quote an embroidery job in a minute. Enter the stitch count, quantity and locations, your stitching rate (per 1,000 stitches or flat per piece), your minimum, digitizing, setup and garment costs. You get the price per piece, the order total, your margin and a quantity break table, all from your own numbers.
Runs entirely in your browser. Nothing is uploaded.
How to price an embroidery job
An embroidery quote is the stitching charge, plus the garment, plus a share of the one-off costs. The stitching charge comes from your chosen method and never drops below your minimum. The garment is marked up by your percentage. Digitizing and setup are paid once per job, so the calculator divides them by the quantity. This tool is for shops pricing work for their own customers; it does not set or suggest a rate.
The calculator uses this formula:
- Stitching per location = the larger of (stitches ÷ 1,000 × your rate) or your minimum; with flat pricing, the larger of your flat price or your minimum
- Stitching per piece = stitching per location × number of locations
- Garment price = garment cost × (1 + markup %)
- Price per piece = stitching + garment price + (digitizing + setup) ÷ quantity, rounded up to the cent
- Order total = price per piece × quantity
- Margin = order total minus garment cost, digitizing cost and your own stitching cost
Worked example (calculator output with its example settings): 24 pieces with one design of 8,000 stitches in 1 location, at an example $1.00 per 1,000 stitches with a $5.00 minimum, $10.00 digitizing, no setup fee and a garment costing $8.00, marked up 50%. Stitching comes to $8.00 per piece, the garment to $12.00 and digitizing adds $0.42 per piece. The price is $20.42 per piece, $490.08 for the order, with a margin of $288.08 (58.8%) before your own stitching costs. These inputs are examples only.
How to use the calculator (step by step)
- Enter the design and order. Type the stitch count per location, the quantity and the number of locations on each garment.
- Choose how you charge for stitching. Pick a price per 1,000 stitches or a flat stitching price per piece, and set a minimum per location. The defaults are example rates: change them to yours.
- Add one-off costs. Enter the digitizing cost for the job and any setup fee. The calculator spreads them over the quantity.
- Add the garment. Enter what you pay for each blank garment and your markup percentage. Leave the garment cost at 0 if the customer supplies the garments.
- Add your own stitching cost (optional). Enter your cost per piece for thread, backing and machine time to see a truer margin.
- Calculate and share. Read the price per piece, the order total, the margin and the quantity break table, then copy the link to save the quote.
Per 1,000 stitches or flat per piece?
| Method | How it works | Trade-offs |
|---|---|---|
| Per 1,000 stitches | The stitching charge rises with the stitch count, usually with a minimum per location. | Tracks machine time closely, since run time follows stitches. Customers may find it harder to compare quotes, and the price depends on the stitch count of the file. |
| Flat per piece | A set stitching price per location, often by size or by a stitch range. | Simple to quote and easy for customers to read. Designs at the top of a range earn less per minute of machine time than those at the bottom. |
Neither method is right for every shop. Many shops check a flat price against a per-1,000 calculation to make sure dense designs still cover their machine time. Switch the method in the calculator to compare both on the same job.
A note on digitizing. Stitch-based pricing here is what you charge your customer to sew the design. It is separate from what you pay for the file: PlixaLabs charges a flat price per design for digitizing, set by complexity and never per stitch. See the digitizing price list.
Limits and caveats
- No industry rates. Every rate, minimum, garment cost and markup on this page is an example to replace. There is no single market rate for embroidery, and this page does not claim one.
- Margin is only as complete as your costs. Without your own stitching cost, the margin covers the garment and digitizing only. Add thread, backing, machine time and labor for a truer figure. The thread calculator and run time calculator help you work those out.
- One stitch count for every location. Enter the average when locations differ, or run the calculator once per location.
- Rounding. The price per piece is rounded up to the next cent, and the order total uses that rounded price, so it matches what you would invoice.
- No tax or shipping. Add sales tax, shipping and any rush charge of your own on top.
Embroidery pricing FAQ
Sources and assumptions
- PlixaLabs digitizing price list: the default digitizing cost, $10 per design, is PlixaLabs' flat price from.
Checked 19 September 2026. No published source gives a standard rate per 1,000 stitches, flat stitching price, minimum, garment cost or markup, so those defaults are assumptions for illustration only. Replace them with your own.
Related free tools
PlixaLabs is a trading name of Zorixo Ventures, LLC (USA) and Zorixo Ventures Ltd (England & Wales, Co. No. 15975548).
A fixed digitizing cost for every quote.
Hand-digitized by the PlixaLabs digitizing team, digitizing since 2015. Flat price per design, set by complexity: see the price list. Standard turnaround 4–8 hours, 24/7.